State Withholding: Details for Each State Close the Window

For assistance entering in state-specific withholding information in QuickBooks, click on the name of the state of interest. This document provides setup information within QuickBooks, which is effective January 1, 2012 unless otherwise noted. The common information to all states is as follows:

  • Withholding method: Explains the method QuickBooks utilizes to calculate an employee's withholding tax.

  • Allowances: Explains what information is needed and where to find the information to be entered on the employee.

  • Vendor Payable Name : The agency name listed should be used when making payments for your state withholding liabilities. In order to check your vendor payable name or to update it, click on the payroll item in question, click 'Next' to get to the box 'Enter name of agency to which liability is paid.' To change it, type in the vendor payable name listed for your state. Click 'Quick Add' if prompted. Continue to click 'Next', then click 'Finish'.

  • Account Number Format: This is the format your account number should be listed in. Check your tax documents provided by the agency for your correct account number. Click here to see a legend of the digits used on this page. In order to check your account number or to update it, click on the payroll item in question, click 'Next' to get to the box 'Enter the number that identifies you to agency'. To change it, type in the correct account number for your state. Continue to click 'Next', then click 'Finish'.

** No state income tax. 

Alabama (AL) Back to Top
Withholding 
Method
Formula. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances If this employee is NOT claiming a personal exemption on line 1 on the Form A-4, enter zero (0). If this employee is claiming a personal exemption, enter 1.
Number of Dependents Enter the number of dependents from the employee's Alabama Form A-4, line 4.
Vendor Payable Name Alabama Department of Revenue
Account Number Format #999999999
 
Alaska (AK)  Back to Top
Withholding 
Method
No state income tax.
 
Arizona (AZ) Back to Top
Withholding 
Method
Percentage of gross taxable wages This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances No entry necessary. Leave as zero (0).
Withholding Rate Enter the withholding rate percentage from the employee's Arizona Form A-4, lines 1, 2 or 3.
Vendor Payable Name Arizona Department of Revenue
Account Number Format 999999999
 
Arkansas (AR)  Back to Top
Withholding 
Method
Formula. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances If this employee is NOT claiming an exemption from line 1 on Form AR4EC, enter 0. If this employee is claiming one exemption (single, married, or head of household), enter 1. If the employee is married and claiming two exemptions, enter 2.
Filing Status If the employee does not qualify for low-income rates, select Withhold. If the employee certified on Form AR4EC that he or she qualifies for low-income rates, ask the employee for the total household expected taxable income. Then select the Filing Status that best matches the state's income guidelines for Form AR4EC for applying the tax reduction. If the employee claims exemption from withholding, select Exempt.
Number of Dependents Enter the number of dependents from Form AR4EC, line 2.
Vendor Payable Name Arkansas Dept. of Finance and Admin.
Account Number Format 99999999-ZZZ
 
California (CA) Back to Top
Withholding 
Method

Method B - Exact Calculation.

This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Filing Status

From the employee's Form DE-4, Filing Status Withholding Allowances section:

  • Single or Married (with two or more incomes)  – select either Single or Married (two incomes)
  • Married (one income) – select Married (one income)
  • Head of Household – select Head of Household

Note: For a married employee, select Married (one income) if the employee's spouse doesn't work and the employee doesn't have a second job. Otherwise, select either Single or Married (two incomes). 

Employees claiming exemption  from California withholding tax must submit  a Federal Form W-4 claiming exempt status.  Select Don’t Withhold for employees claiming exempt status.
Allowances Enter the number of regular withholding allowances from the employee's DE-4, line 1 (worksheet A). Do not include any itemized deductions.
Estimated Deductions Enter the employee's allowances for estimated deductions from the employee's DE-4, line 1 (worksheet B).
Vendor Payable Name EDD
Account Number Format 999-9999-9 or 999 9999 9
 
Colorado (CO) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Colorado Department of Revenue
Account Number Format 99-99999 or 99999999
 
Connecticut (CT) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Filing Status

Enter the employee's Withholding Code letter from Step 2 of the Form CT-W4, line 1:

  • Withholding Code A
  • Withholding Code B
  • Withholding Code C
  • Withholding Code D
  • Withholding Code E
  • Withholding Code F
Allowances No entry necessary. Leave as zero (0).
Vendor Payable Name CT Commissioner of Revenue Services
Account Number Format 99999999-999 or 9999999-999
 
Delaware (DE) Back to Top
Withholding 
Method
Tax computation table. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Delaware Division of Revenue
Account Number Format 9-999999999-999
 
District of Columbia (DC) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your tax authority), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Filing Status

From the employee's Form D-4, line 1:

  • Single – select Single
  • Married/domestic partners filing jointly – select Married/dmstc ptnr joint
  • Married filing separately – select Married filing separately
  • Head of household – select Head of Household
  • Married/domestic partners filing separately on same return – select M/dmstc ptnr separate
Note: Married/domestic partners filing jointly status matches Single Filers or Married Persons Filing Jointly and Married/domestic partners filing separately on same return matches Married Persons Filing Separate Return or Combined Separate Return in the agency Withholding Tables.
Allowances Enter the number of withholding allowances from the employee's Form D-4, line 2.
Vendor Payable Name D.C. Treasurer
Account Number Format 999999999999
 
Florida (FL) Back to Top
Withholding 
Method
No state income tax.
 
Georgia (GA) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Georgia Form G-4, lines 3 and 5.
Number of Dependents Enter the number of dependent allowances from the employee's Georgia Form G-4, line 4. (This number should not include the employee or the employee's spouse.)
Vendor Payable Name Georgia Dept. of Revenue
Account Number Format 9999999-##
 
Hawaii (HI) Back to Top
Withholding 
Method
Formula. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Filing Status

From the employee's Form HW-4, line 3:

  • Single – select Single
  • Married – select Married
  • Married, but withhold at higher Single rate – select Married using Single rate
  • Certified Disabled Person (not subject to withholding) – select Certified Disabled Person
  • Nonresident Military Spouse (not subject to withholding) – select Nonresident Military Spouse
Note: The Hawaii Form HW-4 has both the Certified Disabled Person and Nonresident Military Spouse statuses as not subject to withholding. This text will not appear in the Filing Status selections in QuickBooks; no withholding tax will be calculated or withheld if either of these statuses is selected.
Allowances Enter the number of allowances from the employee's Form HW-4, line 4.
Vendor Payable Name Hawaii State Tax Collector
Account Number Format W99999999-99
 
Idaho (ID) Back to Top
Withholding 
Method
Percentage computation method rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Farm Employee Specify whether this employee is an agricultural employee. An agricultural employee is defined as, "an employee to help you in your agricultural business" according to the Idaho Income Tax Withholding Booklet. If the employee earns less than $1,000 annually, the employee is exempt from Idaho withholding tax.
Vendor Payable Name Idaho State Tax Commission
Account Number Format 999999999
 
Illinois (IL) Back to Top
Withholding 
Method
Direct percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of basic personal allowances from the employee's IL-W-4 certificate, line 1.
Additional Allowances Enter the number of additional allowances from the employee's IL-W-4 certificate, line 2.
Vendor Payable Name Illinois Dept. of Revenue
Account Number Format 99-9999999 999
 
Indiana (IN) Back to Top
Withholding 
Method
Deduction constant table. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the total number of exemptions on Line 4 of the WH-4 certificate.
# of Qualifying Dependents Enter the number of qualifying dependents on Line 5 of the WH-4 certificate.
Vendor Payable Name Indiana Dept. of Revenue
Account Number Format 9999999999 999 or 9999999999 999 9
 
Iowa (IA) Back to Top
Withholding 
Method
Computer formula rounded to the nearest whole dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form IA W-4, line 6.
Vendor Payable Name Treasurer - State of Iowa
Account Number Format 99-9999999999 or 99-9999999-999
 
Kansas (KS) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Filing Status

Enter the Allowance Rate from the employee's Form K-4, line 3:

  • Single
  • Joint
Allowances Enter the number of allowances from the employee's Form K-4, line 4.
Vendor Payable Name Kansas Withholding Tax
Account Number Format 036-#99999999F01 or 999-#99999999Z99
 
Kentucky (KY) Back to Top
Withholding 
Method
Computer formula. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form K-4, line 7.
Vendor Payable Name Kentucky State Treasurer
Account Number Format 999999
 
Louisiana (LA) Back to Top
Withholding 
Method
Computer formula. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances If the employee does not claim a personal exemption on Form L-4, line 6, enter zero (0). If the employee claims one personal exemption, enter 1. If the employee claims two personal exemptions, enter 2.
Number of Dependents Enter the number of dependents from the employee's Form L-4, line 7.
Vendor Payable Name Louisiana Dept. of Revenue
Account Number Format 9999999-999 or 9999999999
 
Maine (ME) Back to Top
Withholding 
Method
Percentage rounded to nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form W-4ME, line 4.
Nonresident Alien

Specify the nonresident alien withholding status according to the employee's Form ME W-4, by selecting one of the following:

  • Does not apply
  • Withhold as Nonresident Alien
  • Withhold normally
Vendor Payable Name Treasurer, State of Maine
Account Number Format 99-9999999##
 
Maryland (MD)  Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form MW507, line 1.
Filing Status

Select one of the following:

  • Single
  • Married
  • Married using Single Rate
  • Delaware/Single
  • Delaware/Married
  • Delaware/Married using Single Rate
  • Exempt (state and county) if the employee's wages are not subject to state and county withholding.
NOTE: The Delaware filing statuses should only be used for an employee who works in Delaware, but lives in Maryland.
Subject to State Withholding Specify whether the employee is subject to state withholding according to the employee's Form MW507. Selecting "Exempt (state and county)" as the filing status will override this setting.
County Percent Rate

Enter the rate for the county in which the employee lives. (Note: If the employee works in Delaware but lives in Maryland, use the Delaware rate.) Enter this rate as a percentage. Selecting "Exempt (state and county)" as the filing status will override this setting.

  • Allegany - 3.05%
  • Anne Arundel - 2.60%
  • Baltimore City - 3.20%
  • Baltimore County - 2.85%
  • Calvert - 2.80%
  • Caroline - 2.65%
  • Carroll - 3.05%
  • Cecil - 2.80%
  • Charles - 2.90%
  • Dorchester 2.65%
  • Frederick - 3.00%
  • Garrett - 2.65%
  • Harford - 3.10%
  • Howard - 3.20%
  • Kent - 2.85%
  • Montgomery - 3.20%
  • Prince George's - 3.20%
  • Queen Anne's - 3.20%
  • St. Mary's - 3.00%
  • Somerset - 3.15%
  • Talbot - 2.25%
  • Washington - 2.80%
  • Wicomico - 3.10%
  • Worcester - 1.25%
  • Nonresidents - 1.25%
  • Delaware - 3.00%
Vendor Payable Name Comptroller of Maryland - WH Tax
Account Number Format 99999999
 
Massachusetts (MA)  Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form M-4, line 4.
Blind Exemption Specify whether the employee and/or spouse are eligible for the Blind Exemption according to Form M-4, line 5.
Vendor Payable Name Commonwealth of Massachusetts
Account Number Format 999-999-999
 
Michigan (MI) Back to Top
Withholding 
Method
Direct percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form MI-W4, line 6. If you claim exemptions for Michigan cities according to the appropriate cities Withholding Certificate, enter the dollar amount for each exemption on the Other tab for taxes in the Edit Employee window.
Vendor Payable Name State of Michigan
Account Number Format 99-9999999 or ZZ-9999999
 
Minnesota (MN) Back to Top
Withholding 
Method
Computer formula rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Minnesota Revenue
Account Number Format 9999999
 
Mississippi (MS) Back to Top
Withholding 
Method
Computer formula rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances No entry necessary. Leave as zero (0).
Annual Exemption Amount Enter the total amount of exemption claimed from the employee's Form 89-350, line 6. If the form has not been received from the employee, enter 0.00.
Vendor Payable Name Mississippi Department of Revenue
Account Number Format 99-9999999 9
 
Missouri (MO)  Back to Top
Withholding 
Method
Formula rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form MO W-4, line 5.
Vendor Payable Name Missouri Director of Revenue
Account Number Format 99999999
 
Montana (MT) Back to Top
Withholding 
Method
Percentage rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Montana Dept. of Revenue
Account Number Format 9999999-999-WTH
 
Nebraska (NE) Back to Top
Withholding 
Method
Percentage rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Nonresident Percent Rate Enter the rate (as a percentage) for a nonresident employee from the employee's Form W-4NA, lines 9 or 10.
Vendor Payable Name Nebraska Dept. of Revenue
Account Number Format

21-999999999 or 999999999

Note: The 2-digit prefix assigned to Withholding is 21. The suffix account number includes 9-digits. For numbers previously assigned that are less than nine digits in length, add zeros to the left to make a nine-digit number. For example, 21-001234567.

 
Nevada (NV)
Back to Top
Withholding 
Method
No state income tax.  
 
New Hampshire (NH) 
Back to Top
Withholding 
Method
No state income tax.  
 
New Jersey (NJ)  Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form NJ-W4, line 4.
Filing Status

Enter the employee's Filing Status from Step 2 of the Form NJ-W4-WT:

  • Single
  • Married/Civil Union Joint
  • Married/Civil Union Separate
  • Head of Household
  • Qualifying Widow(er)
  • Exempt
Rate Table Select a rate. For information about selecting a rate for an employee, refer to the NJ-W4 certificate and the New Jersey employer's gross income tax instruction booklet.
Vendor Payable Name State of New Jersey
Account Number Format 999999999/999 or 999-999-999/999
 
New Mexico (NM) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Taxation and Revenue Department
Account Number Format 99-999999-99-9
 
New York (NY) Back to Top
Withholding 
Method
Exact calculation. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form IT-2104, line 1 and/or line 2.
Vendor Payable Name NYS Income Tax
Account Number Format 999999999 9 or 99999999999 9
 
North Carolina (NC) Back to Top
Withholding 
Method
Percentage rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form NC-4, line 1.
Vendor Payable Name N.C. Dept. of Revenue
Account Number Format 999999999
 
North Dakota (ND) Back to Top
Withholding 
Method
Percentage rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name State Tax Commissioner
Account Number Format 99999999999
 
Ohio (OH)  Back to Top
Withholding 
Method
Percentage method This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form IT-4, line 4.
Vendor Payable Name Ohio Treasurer of State
Account Number Format 59 999999 The 2-digit prefix of the account number is normally 51, 52 or 53.  Prefix 53 is assigned from the Ohio Business Gateway (OBG), which is the Ohio online system.
 
Oklahoma (OK) Back to Top
Withholding 
Method
Percentage method rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Oklahoma Tax Commission
Account Number Format WTH-99999999-99 or 999999999.
 
Oregon (OR) Back to Top
Withholding 
Method
Computer formula rounded to the nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Oregon Department of Revenue
Account Number Format 9999999-9
 
Pennsylvania (PA) Back to Top
Withholding 
Method

Percentage 
of total compen-sation.

This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances No entry necessary. Leave as zero (0).
Vendor Payable Name Pennsylvania Dept. of Revenue
Account Number Format 9999 9999 or 99999999
 
Puerto Rico (PR) Back to Top
Withholding 
Method
Percentage. This method—approved by taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your tax authority), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.

Gross wages do not exceed $20,000

and/or

Military Spouse Residency Relief Act

Select "Exempt" under the employee's Filing Status.
Personal Exemption

Select the dollar amount of the employee's personal exemption from the employee's Form 499 R-4.1, Part A.

Note: The additional veterans personal exemption amount of $1,500 is included in the amounts listed in the Personal Exemption selection.

Exemption for Dependents Enter the number of exemptions for dependents from the employee's Form 499 R-4.1, Part B.

# of Allow. for Deduct.

Enter the number of allowances for deductions from the employee's Form 499 R-4.1, Part C, line 4.
Special Deduction Allowance Select either (Complete) or (None) from the employee's Form 499 R-4.1, Part C, line 1.
Vendor Payable Name Puerto Rico Secretary of the Treasury
Account Number Format 9999999999
 
Rhode Island (RI)  Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Rhode Island Division of Taxation
Account Number Format 999999999 or 99-9999999
 
South Carolina (SC) Back to Top
Withholding 
Method
Computer formula. This method—approved by taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your tax authority), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name SC Dept of Revenue Attn Withholding Dept
Account Number Format 99999999-9 The first 2 digits of the account number is normally 25.
 
South Dakota (SD) Back to Top
Withholding 
Method
No state income tax.
 
Tennessee (TN) Back to Top
Withholding 
Method
No state income tax.
 
Texas (TX) Back to Top
Withholding 
Method
No state income tax.
 
Utah (UT) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Federal Form W-4, line 5.
Vendor Payable Name Utah State Tax Commission
Account Number Format 99999999-999-WTH
 
Vermont (VT) Back to Top
Withholding 
Method
Percentage. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of allowances from the employee's Form W-4VT, line 4b.
Nonresident Percent Rate Enter the rate (as a percentage) for a nonresident employee.
Vendor Payable Name Vermont Dept. of Taxes
Account Number Format 999-999999999F-99
 
Virginia (VA) Back to Top
Withholding 
Method
Computer formula rounded to nearest dollar. This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of personal exemptions from the employee's Form VA-4, line 1(a).
Blind and Age Exemptions Enter number of blind and age exemptions from the employee's Form VA-4 line 1(b).

NOTE: The total number of personal exemptions and blind and age exemptions should equal total exemptions listed on Form VA-4 line 1(c).
Vendor Payable Name Virginia Dept. of Taxation
Account Number Format

99-#99999999F-999

 
Washington (WA) Back to Top
Withholding 
Method
No state income tax.
 
West Virginia (WV) Back to Top
Withholding 
Method
Percentage. rounded to the nearest dollar This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form WV/IT-104, line 4.
Filing Status The filing status options referenced on the West Virginia Form WV/IT-104, Employee's Withholding Exemption Certificate are: Single, Married, Head of Household, or Nonresident.
Tax Calculation Designation

There are two Percentage Methods of Withholding formulas that are used to calculate withholding: (1) Optional One Earner/One Job or (2) Two Earner/Two or More Jobs.

  • If Line 5 is checked: In the State tab in the Employee Setup, select the Filing Status as designated by the employee. In the Miscellaneous Data section ‘Line 5 of the WV/IT-104 checked’, change the No/Yes selection to Yes. This will enable the tax withholding calculation to calculate at the Optional One Earner/One Job withholding formula.
  • If Line 5 is not checked: In the State tab in the Employee Setup, select the Filing Status as designated by the employee. In the Miscellaneous Data Section ‘Line 5 of the WV/IT-104 checked’, verify that the No/Yes selection is set to No. This will enable the tax withholding calculation to calculate at the Two Earner/Two or More Jobs withholding formula.
Vendor Payable Name West Virginia State Tax Dept.
Account Number Format 9999-9999
 
Wisconsin (WI) Back to Top
Withholding 
Method
Alternate method "B." This method—approved by state taxing authorities—is the method that QuickBooks uses to withhold state income taxes. If you have been using another approved method (for example, a wage-bracket table published by your state), you may notice that QuickBooks withholds a slightly different amount. Small discrepancies of less than $1.00 are acceptable. Both methods are correct and acceptable to the tax agency.
Allowances Enter the number of exemptions from the employee's Form WT-4, line 1d.
Vendor Payable Name Wisconsin Dept. of Revenue
Account Number Format 036-9999999999-09
 
Wyoming (WY) Back to Top
Withholding 
Method
No state income tax.
 
QuickBooks Account Number Format Legend
Back to Top
9
Any numeric digit between 0 and 9.
Z
Any alpha character.
#
Any character alpha or numeric.
?
Any numeric character between 1 and 9, or "&" sign
All other characters are literal, meaning what is shown is what needs to be entered in that particular position.

 

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