Products Affected
Windows -- QuickPayroll
Q: How do I edit or delete a paycheck?
A: If a paycheck contains wrong information,
or is a duplicate, you can edit or delete the paycheck provided
that you haven't issued the paycheck to the employee. Never
edit or delete a paycheck you have already issued. Once
a transaction has been deleted, it cannot be undeleted.
If you know which employee the paycheck was created for:
- As a precaution, back up
your company file.
- From the Lists menu, choose Employees. Select the employee's
name, click the Reports menu button, and choose QuickReport.
-
Select All in the Dates drop-down list,
or if you know the approximate creation date of the check,
enter a date range in the From and To fields.
This report displays all payroll transactions
for the employee.
- Look for a line entry for the incorrect paycheck in the
report. Double-click the entry to display the paycheck.
- Edit or delete the paycheck:
- To edit the paycheck, change (if needed) the date or
the amount directly on the check face. Click Paycheck
Detail to change or delete amounts for individual payroll
items (salary, taxes withheld, etc.). When you are through,
click OK to record your changes.
- To delete the paycheck, choose Delete Paycheck from
the Edit menu.
If you don't know which employee the paycheck
was created for:
- As a precaution, back up
your company file.
- From the Reports menu, choose Payroll Reports and then
Transactions by Payee.
-
Select All in the Dates drop-down list,
or if you know the approximate creation date of the check,
enter a date range in the From and To fields.
This report displays all payroll checks and liability checks
for all employees and vendors.
- If you're not sure which paycheck is the incorrect one,
double-click each paycheck to display it.
- When you've displayed the incorrect paycheck, edit or
delete it as needed:
- To edit the paycheck, change (if needed) the date or
the amount directly on the check face. Click Paycheck
Detail to change or delete amounts for individual payroll
items (salary, taxes withheld, etc.). When you are through,
click OK to record your changes.
- To delete the paycheck, choose Delete Paycheck from
the Edit menu.
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